Committee Minutes

Braiswick Residents' Association

EXECUTIVE COMMITTEE

Meeting Monday 8 May 2017

A meeting of the Committee of Braiswick Residents’ Association was held at 8.00 pm on Monday 8th May.

1. Present: Stephen Pitt (SP), Janice Hyoms (JH), John Bentley (JB), Rob Waites (RW), David Mehigan (DM), Trevor Welham (TW), John Jeffery (JJ).

2. Apologies: Received from Colin Hyoms

3. Approval of previous minutes
The minutes of the meeting held on 13 February 2017, having been previously circulated, were formerly approved and signed as a true record by SP.

4. Matters arising
JH asked for a copy of the approved minutes to be sent out to members. RW said that this would be done.

5. Treasurer’s Report
i. JH reported on behalf of CH that balances were as follows:
Current account (referred to as Treasurer's Account): £901.04
Deposit account (now referred to as Business Banking Instant): £1773.17

ii. JH further reported that BRA membership had risen to 59 households

6. Secretary’s Report
i. RW reported that he had received email confirmation from the Golf Club Secretary (Julie Ruscoe) that their lounge would be available for the association’s AGM on 14 November 2017. RW to send confirmation of date to Ward Councillors.
ii. RW had also asked about Golf Club’s approach to the Council concerning the control of parking on the main road outside the club. Julie confirmed that the club had had extensive correspondence with the Council via Lewis Barber (LB). An application had been prepared by a member and the club was awaiting a response from the Council. She suggested that BRA contacted LB and Anne Turrell (AT). RW said that he would go back to LB and AT and ask them whether in the light of the club’s application something could be done about the top of Fernlea where the growing commuter parking could be made worse if cars currently parking outside the club move to Fernlea instead.

7. Planning Matters
i. The Association’s letter of strong objections to the Gladman proposals for Bakers Lane had been sent to Colchester Borough Council planners. It was noted that at the time of the meeting the Council’s planning website still showed the target date for a decision as 28 April 2017 (but see note * below).

ii. The application for the adventure golf facility on the ‘Play Golf’ site had been approved subject to conditions on landscaping etc.

iii. RW to check on the situation in respect of the planning application for holiday lodges at West House Farm, Bakers Lane (see note*1 below).

8. Diversion of Footpath FP40
No further news on the diversion of the easternmost section of the footpath.

9. Braiswick School/ Fernlea Traffic issues
i. RW was unable to attend the last school liaison meeting. Chris Law (CL) attended representing Fernlea residents and provided the following feedback on the meeting:
a. Lee Smith (LS) is the new Site Manager replacing Alan Randall. He is an ex-Marine and lives in Braintree. A similar working relationship to that previously had with Alan Randall seems to be developing.
b. The Head Teacher, Lorraine Laudrum, stated that 60 new pupil places plus 10 spread across years 1 and 2 are available from September 2017 with 35 already taken up. Currently there are 170 pupils attending the school which will thus grow by an extra 70 if the new places are all taken up.
c. LS plus 2 pupils intend to be present at random ‘picking-up’ times to remind parent drivers of the need to take care when exiting the site.
d. The ‘Early Years’ facility have integrated onto the site with the main school fairly well although it is thought that some of the more carless drivers exiting the site are dropping off at the ‘Early Years’. LS said that he would speak to those concerned.

ii. SP, who picks up his children from the Braiswick School on foot, reported that he had seen someone driving out of the school exit whilst using a hand-held phone. JH said that both she and her daughter, who also lives on Fernlea, had had ‘run-ins’ with drivers coming from the school who had failed to give way to on-coming traffic having priority. RW said that he had worries about the incidence of small children coming from the school running or using their scooters well ahead of their parent along Fernlea. It wouldn’t take much for a child to trip and fall into or run across the road in front of a car.

iii. The 20mph scheme for Fernlea/ Stonecrop is still moving through the Colchester Highways Panel procedures. It is being shown for 2017/18 Financial Year albeit still currently at feasibility stage.

10. Crime Reports
i. These continue to be received from Colchester Neighbourhood Watch who have taken over this function from the Colchester Police Crime Prevention Team. DM asked RW to check the reports he had sent to committee members as it appeared that there were recent gaps in the sequence.
ii. The break-in to a Fernlea property was discussed and RW said he would put a warning item on the BRA website about property security.

11 .Arrangements for the 2017 AGM
As described above, RW had received written confirmation from Julie Ruscoe that the club lounge would be available for the AGM.

12. Any Other Business
RW to check on situation in respect of the problem of litter and rubbish which was accumulating along the verges to the section of road from Bakers Lane to the bridge over the A12. He was under the impression that something had been done but committee members said the situation had not improved.

13. Date of next meeting
Provisionally arranged for Monday 11 September 2017

14. The meeting was closed at 0910 pm

  • Subsequent to the committee meeting it has been noted that the application was refused 25 May 2017

*1 The Colchester Planning website now shows the target date for a decision as 30 Dec 2017!!

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Braiswick Residents' Association

EXECUTIVE COMMITTEE

Meeting Monday 13 February 2017

A meeting of the committee of Braiswick Residents’ Association was held at 8.00 pm on Monday 13th February.

1. Present: Stephen Pitt (SP), Colin Hyoms (CH), Janice Hyoms (JH), John Bentley (JB), Rob Waites (RW), David Mehigan (DM), Trevor Welham (TW)

2. Apologies: Received from John Jeffery

3. Approval of previous minutes
The minutes of the meeting held on 28 November 2016, having been previously circulated and agreed, were formerly approved and signed as a true record by SP.

4. Matters arising
It was reported at the last meeting that a resident had complained about dog mess in Braiswick. SP said that he had noted dog mess at the top of Fernlea and had reported it to Brian Jarvis as per Brian’s request at the AGM in November.

5. Treasurer’s Report
i. CH reported that balances were as follows:
Current account (referred to as Treasurer's Account): £895.04
Deposit account (now referred to as Business Banking Instant): £1772.94

CH said that the Treasurer’s account balance had been boosted by receipt of £350 compensation which he had secured from Lloyd’s Bank due to his complaints of poor service over the change in authorised signatories. For the record he also reported that he had received £100 personal award from Lloyd’s to compensate him for the time and trouble to which he was subjected in resolving this long-running issue.

ii. CH further reported that BRA membership had risen to 57 households

iii. CH handed over the new membership slips to RW in order that RW could update his records for future emailing to members etc. In due course these will be returned to CH.

6. Secretary’s Report
RW reported that virtually all correspondence received on the BRASEC account over the last few weeks had been concerning the proposed Gladman’s housing development in Bakers Lane. As agreed with the Committee RW had sent a response to Gladman’s brochure expressing serious concerns over their proposals and also a note to all members drawing their attention to the issue. This had been somewhat overtaken by Gladman’s recent formal submission of an application for outline planning consent for up to 122 houses!

7. Planning Application for Bakers Lane housing
The Committee discussed the Gladman’s planning application in respect of Bakers Lane. It was agreed that the proposals were insupportable due to the unsuitability of Bakers Lane for new housing development and were also in breach of the current and emerging Local plan and the new Neighbourhood Plan. Accordingly the Committee resolved to vigorously object to the application and encourage BRA members to do the same. RW agreed to send an appropriate email to members and draft a letter of objection for the Committee’s approval.

8. Other planning issues
i. It was noted that the potential Braiswick housing sites at St. Botolph’s Farm and South of the Braiswick Golf Club, which had been put forward in the ‘call for sites’ exercise, had been included on the draft Local Plan for 2017-2032 but not the one off of Achnacone Drive

ii. There was an application with Colchester Council for an ‘adventure golf’ facility at the ‘Play Golf’ course, Bakers Lane, to include an additional car park. There was also a discussion concerning how this related to the planning application for 6 no. chalets and a camping facility at West House Farm, Bakers Lane. This would be checked on the Colchester planning website to clarify the situation.*

9. Diversion of Footpath FP40
It had been notified to all interested parties that the westernmost diversion of FP 40 had been approved. This was not the controversial section and ‘de facto’ had been in place for some time. The easternmost diversion about which objections had been received by ECC was still pending. SP reported that he and RW had attended an informal meeting with representatives from the golf club and had been subsequently asked if BRA could provide written support for the proposals. SP had agreed that RW would write to decline this in view of the objections from residents which the Club had yet to resolve.

10 .Arrangements for the 2017 AGM
RW confirmed that he had written to the Golf Club Secretary asking if they could make their lounge and bar available for the 2017 AGM. He had expressed the gratitude of the Association to the Golf Club for this facility in previous years. It was agreed that RW would let the Councillors know of the provisional dates for the next meeting.

11. Braiswick School/ Fernlea Traffic issues
RW said that a note of the recent liaison meeting with school management etc. had been placed on the Association’s website.

It was noted with regret that Alan Randall, the School Site Manager, was leaving to take up a new post with Essex Police. RW and Chris Law considered that he had played a major role in establishing the good working relationship between residents and the school and would be sorely missed. Interviews were arranged for a replacement and both RW and Chris had expressed their hope to the school that his successor would be of the calibre of Alan and as active in managing the parental car situation. In this connection TW said that he was concerned that when driving up Fernlea at school dropping-off and picking-up time, small children were often seen running far ahead and not under the control of their parents.

RW said that the Fernlea 20 mph should be going to the March meeting of the Local Highways Panel for funding.

12. Any Other Business
i. RW to check the situation in respect of commuter car parking outside of the Golf Club as Committee members had noted that the number of cars seemed to be growing. At one stage it had been understood that the Club were attempting to get restriction in place but possibly only during competitions and events.

Ii. RW said that he intended to pursue his ‘campaign’ in respect of cars parked apparently illegally overhanging the Pavement in Bergholt Road. He had encountered another disgruntled pedestrian recently and had emailed him copies of his own correspondence with Anne Turrell and the unfavourable replies she had received from both the police and the Local Parking Partnership.

iii. It was reported that litter and rubbish was accumulating along the verges to the section of road from Bakers Lane to the bridge over the A12. RW to email our CBC councillors.

13. Date of next meeting
Provisionally arranged for Monday 8 May 2017

14. The meeting was closed at 09.40 pm

'* A decision by Colchester Planners is due to be made on the ‘Adventure’ golf facility at ‘Play Golf’ by 25 April 2017. The decision on the lodges etc. at West House Farm is due by 30 May 2017. In respect of the connection between the 2 there appears no formal link however a paragraph in the ‘Planning Statement’ accompanying the application for the lodges states:

“Given that the adjacent golf and leisure club is not able to provide any overnight accommodation, the holiday lets can be mutually beneficial in the sense that opportunities also exist for the lodges to be used by those attending weddings and other functions in the Amphora Suite. Additionally, lodges may be used by golfers wishing to spend a couple of days on the golf course and requiring overnight accommodation.”

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BRAISWICK RESIDENTS’ ASSOCIATION

EXECUTIVE COMMITTEE
Meeting Monday 28 November 2016

A meeting of the committee of Braiswick Residents’ Association was held at 8.00 pm on Monday 28th November 2016.

Present: Colin Hyoms (CH), Janice Hyoms (JH), David Mehigan (DM), Trevor Welham (TW), John Jeffery (JJ).

1. Apologies: Stephen Pitt (SP), Rob Waites (RW) and John Bentley (JB).
Rob Waites had however forwarded an email to the Committee earlier in the day and his thoughts/comments are incorporated where appropriate below.

2. Approval of previous minutes:
The minutes of the meeting held on 12 September 2016, having been previously circulated and agreed, were formally approved and signed as a true record by CH (Treasurer) in the absence of the Chairman (SP).

3. Matters arising: Nil

4. Treasurer's Report:
i) CH reported that balances were as follows:
a) Current Account (referred to as Treasurer's Account): £462.52
b) Deposit Account (now referred to as Business Banking Instant Account): £1,772.72
ii) CH further reported that to date 49 Membership subscriptions had been received for the year 2016/17. CH stated that this was lower than the Membership for the year 2015/16 at 55; however further subscriptions for the current year are expected.

5. Annual General Meeting Debrief:
Discussion ensued regarding the Annual General Meeting (AGM) held at Colchester Golf Club on Tuesday 15 November 2016. CH reported that the number of Members attending the AGM was 44 with five others present and that, pleasingly, this was up on the previous year's attendance.

CH also commented that he considered presentations from all three Colchester Borough Councillors representing the Lexden and Braiswick Ward were excessive. DM however considered that they should all be given the opportunity to have their say.

The presentation by Councillor Sue Lissimore (Essex County Council Drury Division) was discussed in detail, the general Consensus being that the proposed changes to Spring Lane at the access from the Cymbeline Way roundabout were almost beyond belief and a waste of public money. It could not be seen how erecting wooden fences at the side of road, with flower beds and a Mill Stone coupled with a sign stating "Lexden Bridge Hamlet" would go any way in deterring the speed of traffic. Rather the view was made that the money would be much better spent on improving the appalling road surface in Bakers Lane.

With regard to the general format of the Annual General Meeting it was generally considered this remained sound and should continue in the future.

6. Proposed Diversion of Footpath FP40:
JH and CH provided an update in regard to the continuing saga. Andrew Ritchings of Essex Highways had written to Colchester Golf Club detailing the objections received and has advised the Golf Club were proposing a meeting with local residents. However the latest position is that this meeting has been postponed due to a change in the Management Committee/structure at the Golf Club and further developments are awaited.

7. Myland & Braiswick Neighbourhood Plan:
RW had provided the following statement for the Meeting: - "As you know Chris Law thinks that we should be setting up some formal arrangements to review Planning Applications against the requirements of the Plans. I think that this is unnecessary. Most Planning Applications in Braiswick are for house extensions and rooms in the roof, etc. The only scope there seems to be for getting any additional facilities is in respect of the St Botolph's Farm site. The other 2 Braiswick sites are too small to provide any. I am sure that we can continue as we currently do for Planning Applications - JB lets us know when a Braiswick application is submitted and we have a look at it on the Council's Planning website to see if there are any Braiswick wide implications".
The Committee agreed with RW's comments and that JB should continue as previously.

8. Traffic Refuge - Tufnell Way:
The current position had been fully explained by Anne Turrell at the AGM. The matter is still in limbo.

9. Fernlea - 20 mph:
The 20 mph proposal for Fernlea/Stonecrop and speeds on the main Braiswick road were detailed by Anne Turrell at the AGM. Matters are progressing, albeit slowly.

RW reported the following in regard to worn Road markings - "main road and Stonecrop/Fernlea junctions (AOB in last Minutes)". Anne T did take this up with ECC and they said the amount of wear to the markings did not meet their criteria for repainting. Their criteria seem to be the markings are not completely invisible! We might get some more joy on the main road markings in view of what Anne has said in her recent email."

10. Arrangements for 2017 AGM:
It was agreed that next year's AGM should be held on the second Tuesday in November - 14 November 2017. It was also agreed that RW should be requested to contact the Golf Club to see if this date was available and to make the usual arrangements.

11. Any Other Business:
i. Discussion took place regarding the traffic problems being experienced in entering and exiting Fernlea at the Braiswick junction primarily around 3pm when cars leave the school ‘en masse’. Chaos has ensued on certain occasions caused by clashes with Council waste vehicles and also with vehicles mounting the pavement - extremely dangerous. The parked cars at the top of Fernlea are one of the root causes of the problem and it was agreed that it would be beneficial to extend the yellow lines further down Fernlea accepting that this will only move the parking further down the road. JH stated that she had experienced difficulty in entering Fernlea from the West Bergholt direction with cars also queuing to turn into Fernlea from the Colchester Town direction; in view of the close "blind" corner from the Town direction JH considered this was an accident waiting to happen.

ii. A complaint had been received from a local resident in regard to dog mess in Braiswick. However JH stated that she and CH walked along this road at least daily and did not consider there was any real issue, rarely sighting such mess.

iii. TW reported that Geoff Alexander, a Fernlea resident who was an active member of the BRA over many years, had recently passed away.

12. Date of next meeting:
The date of the next meeting was agreed as Monday 13 February 2017 - 8pm

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BRAISWICK RESIDENTS’ ASSOCIATION

EXECUTIVE COMMITTEE

Meeting Monday 12 September 2016

A meeting of the committee of Braiswick Residents’ Association was held at 8.00 pm on Monday 12th September.

1. Present: Stephen Pitt (SP), Colin Hyoms (CH), Janice Hyoms (JH), John Bentley (JB), Rob Waites (RW), David Mehigan (DM), Trevor Welham (TW), John Jeffery (JJ)

2. Apologies: None

3. Approval of previous minutes
The minutes of the meeting held on 29 February 2016, having been previously circulated and agreed, were formerly approved and signed as a true record by SP.

4. Matters arising: Nil

5. Treasurer’s Report
i. CH reported that balances were as follows:
Current account (referred to as Treasurer's Account): £460.52
Deposit account (now referred to as Business Banking Instant): £1772.49

ii. CH further reported that BRA membership had risen to 55 with a new household joining since the last meeting.

iii. CH reminded RW that he required the membership slips for the use of the auditor.

6. Colchester Borough Council - Draft Local Plan 2017-2032
The committee discussed various aspects of the draft plan. Both those which specifically affected the Braiswick area e.g. the 3 proposed housing sites in Braiswick and also the wider issues which would impact locally. For example the proposal for so-called ‘garden communities’ to the east and west of Colchester which would generate thousands more daily vehicular journeys with the potential to seriously worsen Colchester traffic problems.

It was agreed that RW would use the discussion points and the comments made to draft the Committee’s response to the draft plan. He would also view some of the responses made to date by other organisations and individuals. DM said that he had already posted his personal objections/ comments on the draft plan on the CBC Planning portal. RW said that he would endeavour to get a draft response to the Committee members in the next day or so to allow for comment and additions prior to the 5pm Friday 16 September deadline for receipt of objections and comments by Colchester Council.

7. Diversion of Footpath FP40
SP has sent an email to ECC asking for full consideration of the objections to the proposed diversion made by various residents. Apparently progress on the diversion is now blocked whilst the objections are considered. Andrew Ritchings of Essex Highways has confirmed to SP in an email that the County Council only possess powers to confirm diversion orders where they do not receive objections. If objections are received there follows discussions with both the objectors and the applicant. Thereafter there are 3 possible outcomes: i. the order is withdrawn ii. the objections are withdrawn or iii. the matter is referred to the Secretary of State for determination. CH is pursuing ECC to arrange another meeting with ECC – the previous one having been organised with no effective notice and excluding some objectors.

8. Myland & Braiswick Neighbourhood Plan
The referendum to endorse (or otherwise) the Plan is due on 15 September. RW referred to the concern raised by Peter Hewitt (Myland Community Council Chair) that some residents were confusing the Neighbourhood Plan with the draft Local Plan for Colchester covering the period 2017-2032. This mostly concerned the new potential Braiswick housing sites. The fear was that if residents thought that it was the Neighbourhood Plan which was bringing these forward it may deter people voting to endorse it. RW said that he had put an informative note on the BRA website and sent an email to all those members for whom an email address was held explaining the situation.

9. Arrangements for the 2016 AGM
RW confirmed that Brian Jarvis, Lewis Barber, Dennis Willetts and Anne Turrell (AT) all had the proposed date (15 November) for the AGM in their diaries. The Golf Club had also agreed the date. Casey Harrison (Zone 4 Manager for Colchester Borough Council Community Team) had not yet confirmed. It was agreed that RW would contact all the councillors and Golf Club to confirm that date and chase up Casey Harrison.

It was also confirmed that the Community Policing Team would not be attending the AGM as they could no longer support Residents Association or Parish Council meetings. Instead they referred to their website which gave information about local policing issues and a series of community meetings which they are arranging jointly with Colchester Borough Council. The dates for these will be published on their website. *

It was agreed that this year’s AGM notice to residents would be made brighter and shorter by deleting the formal agenda including instead a short list of items of interest to be discussed. The aim was to make it literally more ’inviting’. CH said that he would arrange for printing. He also had the list of who delivered where last year. RW mentioned that he would be on holiday over the delivery period.

10. Planning applications
Notification had been received that the applicant for the proposed flats c/o Bergholt Road and Tufnell Way had appealed against the refusal of planning consent. The date for receipt of any further representations to the Planning Inspectorate was 5 October 2016. SP to respond on behalf of the Association. It was agreed that the details of previous objections raised stood without amendment.

11. Traffic Refuge – Tufnell Way
RW reported that, although AT had not been able to get ECC to reconsider its view on providing a pedestrian refuge despite previous commitments and planning obligations, she is pursuing her call for alternative means of providing safer crossing for pedestrians.

12. Fernlea/ Stonecrop – 20 mph
RW said that he had supplied copies of all responses to the joint BRA/ AT poll of Fernlea/ Stonecrop residents to the Local Highways Panel via AT. The returns showed 85% support for 20 mph plus the new School’s support. Taking returns from just Fernlea (that is excluding all the Closes etc, Stonecrop and the school) the approval rating went up to over 91%!
The 20 mph proposal is to be submitted to the March 2017 meeting of the LHP for funding although AT has asked that if there is any slippage on schemes in the current year’s programme that Fernlea be brought forward.

13. Any Other Business
i. RW mentioned the recent email sent to AT asking for attention to be given to badly worn road warning markings at the approach to Braiswick from the Bergholt Road (‘SLOW’) and at the junction of Stonecrop with Fernlea (give way cautionary line). AT had passed these on to Essex Highways for attention. He had also brought to her attention the obstruction of the footpath by overhanging cars parked in the small front gardens of certain properties in the Bergholt Road which are not suitable for such use. She had replied that this was a matter for the police and asked for more details. RW to deal with this.

ii. RW referred to recent correspondence between AT and Highways England concerning alleged road noise on the A12 between Spring Lane and the turnoff to the new stadium. This was originally sparked off by complaints from Braiswick resident Dennis Brown. At present this section of road is not marked as a problem area on the noise maps prepared by Highways England although another review is due in 2017.

iii. JB reported that the pothole opposite Achnacone Drive is getting worse again. It is an Anglian Water responsibility and he is pursuing it with the body concerned.

iv. CH/ JH are to let RW have a separate email address for JH in order that she can receive her own copies of all BRA correspondence etc.

v. SP mentioned that in walking his children to the new Primary School he had encountered dog mess on the Fernlea footpath near the school. JH said that she had found similar mess on the Fernlea green space. JH suggested that unofficial ‘friendly note from residents’ signs are put up asking for dog owners to clear up their pets’ mess. The committee endorsed this suggestion and JH said she would draft something appropriate.

14. Date of next meeting
Provisionally arranged for Monday 28 November 2016

*note added by RW - A meeting for the Colchester area is to be held on Monday September 26, 2016 at 2 pm in the Greenstead Community Centre, Hawthorn Avenue, Colchester, CO4 3QE.

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BRAISWICK RESIDENTS’ ASSOCIATION

EXECUTIVE COMMITTEE

Meeting Monday 29 February 2016

A meeting of the committee of Braiswick Residents’ Association was held at 8.00 pm on Monday 29th February

1. Present: Stephen Pitt (SP), Colin Hyoms (CH), John Bentley (JB), Rob Waites (RW), David Mehigan (DM). Chris Law (CL) also attended by invitation to report on the Mile End & Braiswick Neighbourhood Plan.

2. Apologies: Received from Trevor Welham (TW), John Jeffery (JJ), and Janice Hyoms (JH).

3. Approval of previous minutes
The minutes of the meeting held on 30 November 2015, having been previously circulated and agreed, were formerly approved and signed as a true record by SP.

4. Matters arising
a. RW referred to TW’s recent email relating to the condition of Bergholt Road. He had referred it to Anne Turrell who in turn had emailed ECC Highways asking for a copy of the periodic report on the road which should have been carried out in January 2016.

b. The continued deterioration of Bakers Lane/ Spring Lane was discussed. There is also a problem with metal posts at the edge of the carriageway which were repositioned following drainage works. These lean into the carriageway reducing the available passing width for vehicles. RW will raise these issues at the public meeting arranged for 4 March at Braiswick Golf Club to be attended by Will Quince.

c. In connection with the Fernlea 20 mph zone ‘campaign’, CL referred to a recent article in the Colchester Evening Gazette which stated that a speed survey is to be carried out in Fernlea. RW said that speed wasn’t the only issue, it was a also a question of Fernlea being treated the same as estate roads on new developments which almost invariably are designated 20 mph zones.

d. The management of Braiswick School has installed signs to the exit onto Fernlea aimed at calming traffic leaving the school. They are also actively supporting the installation of a ‘speed bump’ but ECC wish this to be fitted after the ‘snagging’ period for the new road has expired. A further residents’ liaison meeting with the school management has been arranged for 18 March.

5. Myland & Braiswick Neighbourhood Plan
CL gave a report on the current situation. The plan as adopted by the Myland Community Council (MCC) and the Braiswick Residents’ Association (BRA) is with Colchester Borough Council (CBC). The period for public representations to CBC on the plan closed on 22 February 2016. Comments may be referred by CBC back to MCC and BRA for attention. Thereafter the plan will be submitted to an independent examiner appointed by CBC selected by MCC/ BRA from a list of 4 provided to them.

CL said that so far every Neighbourhood Plan submitted to an independent examiner has come back with comments. Once comments have been taken into account the plan is subject to a referendum of the local electorate in the plan area. This will be on the basis of a ‘Yes’ or ‘No’ vote.

Once approved, the Neighbourhood Plan will cover the period to 2032 to coincide with the next CBC Local Plan period 2017-2032 and be subject to five-yearly reviews. CL said one aspect of the review mechanism is to monitor whether services and facilities requested by the public through the consultation process and incorporated in the plan have been or can be implemented.

CL thought it likely that a group or sub-committee will be created to plan and monitor implementation of the aims of the Neighbourhood Plan. It would be necessary for BRA to be represented on any such body. In principal this group will need to:
• Measure applications against the Plan objectives and policies
• Build a view of Myland & Braiswick as a whole against the Plan objectives and policies
• Identify shortfalls in provision and initiate proposals
• Periodically (at least every 5 years) review the on-going suitability of the Plan

In addition there would still be the routine process of reviewing and commenting on local planning applications as is currently undertaken by both MCC and BRA but with the added need to measure proposals against the policies and aspirations of the Neighbourhood Plan. RW made the point that MCC are probably formally consulted by CBC on every application in their parish* and, for applications in Braiswick, BRA should ask for the same once the Neighbourhood Plan is in force.

CL further suggested that BRA should consider how it will be involved in the provision, funding and running of any community facilities provided in its area. MCC have sources of funding via the local parish ‘levy’ added to the Council Tax bills in the MCC area. BRA obviously has no such funding. The meeting agreed that this was an important matter but hypothetical at the moment and could be deferred for further consideration as and when the plan is implemented.

CL said that he was happy to continue as BRA’s representative on the Neighbourhood Plan Working Party and suggested that he provide reports as necessary to the committee via RW. He was also happy to attend committee meetings as necessary. This was agreed by the committee who thanked Chris for the offer to continue.

6. Planning applications
In connection with the planning application for the proposed flats c/o Bergholt Road and Tufnell Way, the period for submission of comments to CBC has expired. A decision should be made by CBC in the next couple of weeks.

7. Treasurer’s Report
i. CH reported that there was little change since the last meeting.
Balances were Current account (referred to as Treasurer's Account): £452.52
Deposit account (referred to as Business Banking Account): £1772.06

ii. CH further reported that BRA membership had risen to 53 households with a further 5 joining since the last meeting. Total now 53 households.

iii. CH had forms to be signed by SP and RW to change the authorised signatories for cheques etc. These were duly completed for CH to submit to Lloyds Bank once SP has produced money laundering documents required by Bank.

8. Any Other Business
Nil

9. Date of next meeting
To be arranged at a later date so as to coincide with the period allowed for comments on the CBC ‘Call for Sites’ exercise.

*note added by RW - see CBC Planning “Statement of Community Involvement”

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A meeting of the committee of Braiswick Residents’ Association was held at 8.00 pm on Monday 30th November.

1. Present: Stephen Pitt (SP), Colin Hyoms (CH), Janice Hyoms (JH), John Bentley (JB), John Jeffery (JJ), Rob Waites (RW), David Mehigan (DM), Trevor Welham (TW)

2. Approval of previous minutes
The minutes of the meeting held on 12 October 2015 having been previously circulated and agreed they were formerly approved and signed as a true record by SP.

3. Matters arising
JB raised the matter of the pothole in the main road opposite 68 Braiswick. Despite it having been confirmed that Anglian Water have accepted responsibility and that repairs were imminent, no works have been carried out. RW had circulated correspondence which Anne Turrell (AT) had had with Essex Highways concerning adverse road conditions in Bergholt Road for cyclists (for whom potholes are potentially very serious). A particular problem in this respect existed outside 213 Bergholt Road. Bakers Lane/ Spring Lane - potholes along the edge of the carriageway also continued to give concern to road users of all description. RW said he would communicate these concerns to AT.

4. Appointment of Trevor Welham to committee
Trevor Welham (TW) having volunteered to join the executive committee, after the end of the AGM held earlier in November, it was necessary that he be formally appointed by the committee. Accordingly the committee resolved to co-opt TW as a member.

5. Treasurer’s Report
CH reported that there was little change since the last meeting.
Balances were Current account (referred to as Treasurer's Account): £381.11
Deposit account (referred to as Business Banking Instant Account): £1771.86

As Chris Law is no longer a member of the committee it was agreed that it was necessary that he be removed as an authorised signatory of cheques etc. He would be replaced by SP (Chairman for 2015/16). CH advised that these changes required a fair amount of bureaucracy at the bank due to money laundering requirements and it would not thus be a speedy process.

6. Secretary's Report
RW reported that there had been a fair amount of correspondence on the BRASEC account since the last meeting predominately concerned with arrangements for the November AGM and subsequently with some answers from councillors to questions raised at the AGM. He had circulated some correspondence from AT and that relating to local road condition had already been discussed under ‘Matters Arising’.

Other issues dealt with by AT related to the continuing poor condition of footpath FP41 and the required pedestrian refuge in Tufnell Way at the Bergholt Road junction. AT had been surprised to be told by ECC that it was not feasible to provide a refuge as it would make it too difficult for buses to manoeuvre!! She has pointed out that the bus is being scrapped and that the refuge was a planning requirement covered by a Section 106 agreement with funding provided by the New Braiswick Park developer.

The committee felt that provision of the refuge or a suitable alternative scheme was important for safety particularly in view of the certainty that more children will be using this junction to get to the new school. TW said that the speed of some drivers making the turn from the main road was a significant issue. RW suggested that if the refuge is not possible then a pedestrian crossing might be a reasonable alternative. It was agreed that RW would continue to liaise with AT on this matter.

RW reported that Chris Law had sent out a note, about the new school, to those Fernlea residents he had email addresses for as part of his Fernlea Residents Action Group initiative. This gave information about a ‘drop in’ session that the school is having for local residents (not prospective parents) on 4 January 2016 between 4 and 6 pm. The committee felt that the times were rather restrictive for working residents as they will be generally be back to work after the Christmas break. It was agreed that RW would circulate information on the meeting to BRA members for whom we have email addresses. This would be done in the next week or so with a reminder during the Christmas break. It was also agreed that RW would go back to Chris asking him to use his contact with the school to suggest an extra hour extension to the meeting to allow more people to attend.

7. Review of 10 November AGM
i. Feedback on arrangements
It was generally agreed that the arrangements worked well although some disappointment was expressed that the numbers of residents attending was down on previous years. This it was suggested may have been down to the adverse weather conditions just before the meeting commenced at around the time people would have been leaving to go the Golf Club. There had been some comments that residents could not hear all of the speakers clearly despite the new sound system installed by the Golf Club. This may have been due to the speakers in question holding the mike too far from their mouths.

Ii. Possible alteration for next year:
Nothing of any significance could be suggested although a proper sound check to ensure adequate volume might be in order prior to the meeting commencing.

iii. Re-engaging with lapsed members:
Although only 36 members including the committee attended on the night of the AGM, CH reported that subsequent renewals had taken membership for 2015/16 to 48. This still represented a reduction on last year. It was agreed that RW would let committee members have an updated list of BRA members showing details of the ‘lapsed’ members. This would be for the information of the executive committee members only and would not be circulated beyond that group. This would enable committee members who are neighbours or friends of ‘lapsed’ members to have a chat with them to see whether they are prepared to rejoin. Further measures to be considered include a leaflet drop in Fernlea where the membership is comparatively low.

8. Proposed 20 mph zone in Fernlea
RW gave a report on the current situation. It appears that the application has made it through the first stage and there is apparently now to be a speed check. RW was not too sure what was involved in this and would try to get more information from AT. If this next stage is passed the scheme will make it onto the list for consideration of funding.

9. Crime and Security
RW said that he had already circulated the last crime report from Angie Pearson. A discussion took place on whether the informative crime prevention sheets which Angie sends out from time to time should be circulated to members by email (some are already placed on the BRA web-site as appropriate). Committee members felt that we should avoid sending too much matter out to members to avoid it being treated as ‘spam’ or a nuisance. If important and/ or urgent local issues are raised by Angie then consideration could be given to using emails to alert members for whom we have such information.

10. Web-site
JB suggested that as he was currently the only person with access for adding information to the BRA web-site, it would make sense for there to be a back-up to cover situations where he might be unavailable due to holidays etc. Logically this person should be the Hon. Sec. as he had cause from time to time to wish items to be added to the site e.g. minutes of meetings etc. RW agreed with this suggestion with JB remaining overall site manager. JB said he would prepare a ‘crib sheet’ to enable RW to access the site and load information.

11. Membership and communications
Already discussed under item 7. above

12. Any Other Business
i. DM raised the matter of the new ‘Colchester Borough Council Local Plan and Sites List’ which had been mentioned in the Chairman’s report at the recent AGM. DM had viewed the information on the council’s web-site and was concerned as to the implications for Braiswick. Chesterwell was not shown on the sites map as it had already received planning consent and the first phase was under construction. However there were 3 sites, 2 of which had been late additions (i.e. after the official date for receipt of suggested sites), in the Braiswick area. These were site 079 ‘St Botolph’s Farm’, Site 086A ‘Braiswick Golf Club Site ‘A’’ and Site 086B ‘Braiswick Golf Club Site ‘B’’.

Site 079 had been known about for some time and had been discussed at the last committee meeting. Chris Law had reported that reference has been made to this site in the Myland & Braiswick Neighbourhood Plan with the strong request that, if the site is confirmed by CBC as having development potential, both Myland Community Council/ BRA be involved in discussions on allocation of green space etc.

DH said that the 2 late additions to the site call presented access problems to which there did not appear to be easy answers. RW said that none of the sites had been assessed by the council as to suitability and that there was no guarantee that they will be allocated for development in the new Local Plan.

Subsequent to the meeting RW checked with the CBC web-site which stated the following in respect of the sites list:
“The Council will consider the suitability of these sites against agreed Strategic Land Availability Assessment criteria and through the Local Plan Sustainability Appraisal. The Council anticipates the publication of its draft Local Plan (Preferred Options) for public consultation in early 2016”.
It was agreed that the committee could keep a watching brief on this matter with a view to submitting detailed comments during the public consultation period.

ii. Parking in the Bergholt Road
Committee members commented adversely upon the practice adopted by some residents living in Bergholt Road to park cars in the small ‘front gardens’ of their houses. These vehicles in some cases overhang the public footpath by up to half the width thereof. This caused an obstruction, particularly to persons pushing prams and could present a particular problem to wheelchair or mobility ‘scooter’ users. The matter should be drawn to the attention of the relevant authorities.

13. Date of next meeting
To be arranged at a later date so as to coincide with the period allowed for comments on the CBC ‘Call for Sites’ exercise.

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A meeting of the committee of Braiswick Residents’ Association was held at 8.00 pm on Monday 12th October

1. Present: Rob Waites (RW), Chris Law (CL), Colin Hyoms (CH), Janice Hyoms (JH), John Bentley (JB), John Jeffery (JJ), Stephen Pitt (SP)

2. Approval of previous minutes
The minutes of the meeting held on 13 July 2015 having been previously circulated and agreed they were formerly approved and signed as a true record by RW.

3. Matters arising
It was agreed that all matters were covered by the agenda items.

4. Treasurer's report
CH reported that there was little change since the last meeting.
Balances were Current account (referred to as Treasurer's Account): £381.11
Deposit account (referred to as Business Banking 30 day A/C): £1771.67

5. Secretary's Report
CL reported little or no activity on BRASEC. He reminded committee members that copies of internal emails between committee members should be copied to BRASEC.

RW asked if any response to the AGM invitation had been received from Ben Locker. CL confirmed that nothing had been received to date. He said he would send out a courtesy reminder to all invited councillors together with a copy of the AGM agenda when it was finalised. Also a reminder to P.C. Steve Walsham. RW said he would send a reminder to Andrew Williams (Colchester Borough Council (CBC) Zone 3 Team)

6. Proposed arrangements for AGM
RW had previously circulated a draft invitation notice for the AGM. The invitation is required to be delivered to Braiswick households a minimum of 14 days prior to the AGM. In it he had referred to the potential serious issue of resignations from the committee and the likelihood that insufficient (or any!) nominations would be received to fill the vacancies. He had also suggested that without adequate numbers on the committee and with an inability to fill officer posts, the work of the association would be impaired probably requiring a less active stance being adopted in pursuing issues.

In view of the current lack of certainty over the extent of the possible activities of the Association in 2015/16 it was agreed to extend the membership of current members for a further year without an additional subscription. Any residents newly joining at the AGM or thereafter will be afforded the same subscription ‘holiday’ for the year ending at the 2016 AGM. *

Despite previous conflicting information it appears that there is only one 'roving' mike available at the Golf Club. The committee decided that this had not presented a particular problem in the past and to take no further action in the matter

CL agreed to send out email copies of the AGM notice when it is finalised.

CH provided a revised delivery schedule for the hard copies of the AGM notice confirming who has agreed to deliver and where. These notices to be delivered by Sunday 25 October.

It was further agreed that last year’s minutes would not be emailed to members as previously agreed but they would instead be referred in the AGM notice to the BRA website where a copy was available for inspection. In addition 20 hard copies would be available on the night for the use of residents. JH kindly offered to arrange for these copies to be produced as well as sufficient numbers of the AGM notice for hand delivery.

7. New Braiswick School
CL gave a report on the current situation relating to the new Braiswick Primary School. The school opened with a reception intake only in September 2015. In theory there should be 60 children but CL suspects that it may be fewer than this. Vehicular entry for parents is via Apprentice Drive with exit via Fernlea. There are problems with parents exiting onto Fernlea at excessive speed without paying attention to other road users. Exit from the school has no more priority than residents entering Fernlea from their drives. CL has raised this with the school authorities who have undertaken to take steps to remedy the situation.

There are also continuing problems with the construction of the Fernlea exit from the school which has not been built in accordance with the approved planning consent in respect of levels and the sound-proof fencing. Proposals are still awaited from the school developers/ ECC for remedial action. RW reported that ECC Planners have failed to respond to his complaints about their failure to apply the conditions of their own planning consent. CL said that he had noted movement in the Fernlea road surface and potentially the sub-base also probably due to the massive increase in heavy traffic on the road from the school construction site.

8. Myland & Braiswick Neighbourhood Plan
The Neighbourhood plan is now in its final form and is being submitted to Colchester Borough Council for formal approval although they have already seen it during its preparation. It is now necessary for the Braiswick Residents’ Association to formally endorse the plan having been party to its drafting through the input of Chris Law on the working party and via comments on earlier drafts. The committee therefore endorsed the plan and CL said he would communicate this to the Myland Community Council (MCC). The committee also agreed that notwithstanding his resignation from the committee, CL would continue as its representative on the M&BNP working party until conclusion of the exercise and the plan becomes a material consideration in the assessment of future planning applications.

9. Pot-holes (68 Braiswick)
JB reported that following his many chases, ECC had decided that, due to the close proximity of a water main cover, the pot-hole was really an Anglia Water (AW) problem. JB has had a phone call from AW to say that they would repair the pot-hole within 10 days subject to necessary agreements with ECC Highways regarding traffic lights etc.

10. Proposed 20mph zone for Fernlea
RW briefly described the action he had taken, not as Chairman of the Residents’ Association, but as a Fernlea resident with the support of many other Fernlea residents, to submit an application for Fernlea to be designated a 20 mph zone. The application was made via and with the support of Anne Turrell. Martin Goss and the new school senior management were also supportive. The grounds for the application were road safety, pedestrian/ child safety, existing road layout and conditions and commuter parking. The application is currently being evaluated by ECC.

11. New Colchester Borough Council Local Plan and Sites List
RW referred to the current exercise being undertaken by CBC to revise the statutory local plan to cover the period 2017-2032. A ‘call for sites’ had been made by CBC as part of the exercise and, so far as Braiswick is concerned, of particular interest is the St Botolph’s Farm site next to the A12 which has already been put forward. CL said that reference has been made to this site in the M&BNP with the strong request that, if the site is confirmed by CBC as having development potential, both MCC/ BRA be involved in discussions on allocation of green space.

The next step is for CBC to undertake consultations on the draft local plan (preferred options) which is due in March/ April 2016.

12. Crime & Security
RW continues to receive crime update reports from Angie Pearson, Crime Prevention Tactical Advisor based at Colchester Police Station. These were then circulated to committee members and any relevant information notices or advice, sent with the reports, posted on the BRA web-site.

13. Web-site
JB had nothing to report.

14. Membership & Communications
There had already been a discussion on the AGM notice which will be emailed out by CL and also delivered by hand. This to be done by Sunday 25 October 2015.

15. Proposed resignations of Hon Sec. Chris Law (CL) and Hon. Treasurer Colin Hyoms (CH)
CL has confirmed his intention to resign the post of Hon. Sec. and his position on the committee with immediate effect. However the committee is very grateful for his continuing support in the run up to the AGM, CL offering to send out reminders to invited ‘guest’ speakers and electronic copies of the AGM notice to residents for whom the association has email addresses. They also expressed their appreciation of the work he has done on behalf of the association over the past few years. CL continues for the present to monitor the BRASEC account but will hand over the security details and files to the new Hon. Secretary when appointed.

CH and JH had, prior to the meeting, informed other committee members of their intention to not stand again for election to the committee. The committee expressed their regret at the prospect of losing 2 valuable members who had worked hard for the association. In response the committee discussed the implications of not having sufficient officers and voting members to transact the associations business, the difficulty of recruiting new members and the pressures that this creates. **

To assist in this respect it was agreed to hold future scheduled committee meetings in accordance with the minimum requirements of the association's constitution. This would reduce the demands on committee members. It was agreed that RW would revise the wording of the proposed AGM notice to present a more positive outlook whilst retaining the sense of urgency in recruiting new committee members.

In the light of the discussion and on the understanding that he would concentrate primarily on financial issues, CH said that he would be prepared to undertake the treasurer’s role for a further year. The committee gratefully accepted this offer.

16. Future of Braiswick Residents’ Association
Already dealt with elsewhere in the minutes.

17. Any other business
Nil

18. Date of next meeting
To be arranged at a later date.

*Since the meeting and in the light of the probability of there being a viable committee for 2015/16, the committee has decided to continue with the £2 subscription for the year.

** Since the meeting Colin and Janice Hyoms have indicated that they may reconsider their decision to resign from the committee.
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A meeting of the committee of Braiswick Residents Association was held at 8.00pm on Monday 13th July 2015

1. Present: Chris Law (CL), Rob Waites (RW), Janice Hyoms (JH), Colin Hyoms (CH), John Jeffery (JJ), Stephen Pitt (SP) and John Bentley (JB).

2. Approval of Minutes
Minutes of committee meeting held on 11th May 2015 have already been circulated and agreed. These were formally approved and signed by RW.

3. Matters arising from the last meeting not otherwise on the Agenda
RW confirmed that Andrew Williams (Zone 3 Manager CBC Community Services) has accepted invitation to attend next BRA AGM.
CL had circulated email from Martin Goss which attached a circular from Andrew Williams about proposed ‘Days of Action’. The dead-line for applications for next batch had passed however it did serve to raise awareness of the events. RW thought that the recent ‘Hand in Hand’ day carried out in Mile End and Braiswick had been a similar event.

4. Treasurer’s Report.
CH reported that the balances are:
Current Account (referred to as Treasurers A/C): £381.11
Deposit Account (referred to as Business Banking 30 day A/C): £1771.48
Current Membership unchanged at 71.

5. Secretary's Report
CL reported little activity on BRASEC apart from 3 emails dealing with the Mile End Fete, the ‘Days of Action’ mentioned under item 3 above and one from the East Lexden Residents’ Association mostly concerned with the proposed ward boundary changes. On this subject it was agreed that CL would respond giving the committee’s views that inclusion of West Bergholt and Eight Ash Green was not something which it supported but that it did see that there was an arguable case for removing Braiswick from the Mile End ward and combining it with Lexden.
CL confirmed that he had invited Ben Locker, Anne Turrell, Martin Goss and Dominic Graham to the next AGM.

6. New Braiswick Primary School
CL gave a run down on the current situation. Work on the Fernlea exit is due to start in the current week. The finalised School Travel Plan (prepared by the Learning Pathways Trust) has been submitted to ECC Planners for approval. It appears that this has been based largely on the draft travel plan which was originally submitted by the new school’s developers as part of the main planning application. Objections to the finalised Travel Plan from Fernlea residents had been submitted on the grounds that it was out of touch with reality and was hopelessly optimistic about the use of cars by parents.

7. Bakers Lane / Spring Lane
Nothing to report.
8. Myland & Braiswick Neighbourhood Plan
CL gave report on the current situation. He has a meeting on Monday 18 July to discuss the results of the public response to the second questionnaire.

9. Crime & Security.
RW said updated crime reports had still not been received from Angie Pearson. He had sent her a reminder.

10. Website
JB said that he had put a copy of the ECC Highways Complaint form on the BRA web-site. This could be used for pot-hole complaints and street lighting issues etc.

11. Membership & Communications
As previously noted under Treasurer’s report – no change in membership.

12. Any Other Businessbold text
CL reported that Martin Goss has been appointed Chairman of the CBC Local Plan Committee.
CH confirmed that the footpath outside of his house has finally been repaired after 4.5 months.
JB said that he has continued to complain to ECC about the large pothole opposite the junction with Achnacone Drive. The noise made by Lorries (particularly when empty) running over the pothole was very disturbing and no doubt worsening the problem.

13. Date of Next Meeting
Meeting ended at 21.00. Date of next meeting 8.00pm Monday 14th September 2015
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A meeting of the committee of Braiswick Residents Association was held at 8.00pm on Monday 11th May 2015

1. Present: Chris Law (CL), Rob Waites (RW), Janice Hyoms (JH), Colin Hyoms (CH), John Jeffery (JJ), and John Bentley (JB).
Apologies received from Stephen Pitt (SP).
2. Approval of Minutes
Minutes of committee meeting held on 9th March 2015 have already been circulated and agreed. These were formally approved and signed by RW.
3. Matters arising from the last meeting not otherwise on the Agenda
JJ reported that the two street lights on Braiswick have now been repaired.
CH reported no further progress on the footpath condition issues (AOB item 13 12/01/2015 minutes).
CH has reported the defective footpath in Fernlea to ECC but as yet no remedial works other than the provision of a flimsy and ineffective barrier which keeps blowing over and the drawing of red lines around the damaged area. This has also been raised by a Gentian Court resident Brian Love in a letter to ECC.
The Park & Ride opened on 13th April 2015 with the free period for travel extended to encourage usage.
4. Treasurer’s Report.
CH reported that the balances are:
Current Account (referred to as Treasurers A/C): £381.11
Deposit Account (referred to as Business Banking 30 day A/C): £1771.28
The Current Account is up by £6.00 relating to all Membership Fees now deposited. Current Membership is 71.
5. Secretary's Report
CL reported little activity on BRASEC account apart from Martin Goss updates:-.
The Golf Club has been booked for the next AGM on Tuesday 10 November 2015. It has also been confirmed that there are 2 radio mikes available. CL to invite Councillors, Community Police Officer and RW to invite CBC Zone 3 Management.
6. New Braiswick Primary School
RW said his meeting with Andrew Smith (Executive Head Learning Pathways Trust) at Lyons Hall School Braintree on 10 March to discuss resident issues appeared to be productive but it was necessary to wait and see how the new school management responded to these issues when they were actually in a position to make decisions and formulate policy.
CL referred again to the Judicial Review action taken in the High Court and the unsatisfactory outcome. He also ran over the Fernlea access road issues. ECC’s agents keep producing draft schemes which contain inaccuracies and are unworkable for various reasons.
7. Bakers Lane / Spring Lane
Work completed and road reopened at last on 2nd April 2015. However only minor repairs carried out to road surface near new bridge undertaken. The remainder of the road is not in good condition with many potholes.
8. Myland & Braiswick Neighbourhood Plan
The period for public comments on the draft plan had now expired however CL said that there would be minor changes which could lead to a further consultation with the public.
9. Meeting with CBC 'Zone 3 Team'.
RW had attended the ‘Hand in Hand’ Day organised by the Team. He and Anne Turrell had been provided with litter-picking sticks and black bags and had walked Braiswick checking for litter and discarded bottles/ tins etc. In the Mile End area as a whole 9 tonnes of litter and rubbish had been collected, graffiti removed etc.
10. Crime and Security
RW said updated crime reports had not been received from Angie Pearson for a few weeks. He had contacted her and she had explained that the police had implemented a new IT system and during the migration of data onto the new system much information had been lost. She would ensure the former information flow would be restored as soon as possible.
11. Website
Nothing to report
12. Membership & Communications
As previously noted under Treasurer’s report – no change in membership.
13. Any Other Business
None.
14. Date of Next Meeting
Meeting ended at 21.00.
Date of next meeting 8.00pm 13th July 2015
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A meeting of the committee of Braiswick Residents Association was held at 8.00pm on Monday 9th March 2015

1. Present: Chris Law (CL), Rob Waites (RW), Janice Hyoms (JH), Colin Hyoms (CH), and John Bentley (JB).
Apologies received from Stephen Pitt (SP) and John Jeffery (JJ).
2. Approval of Minutes
Minutes of committee meeting held on 12th January 2015 have already been circulated and agreed. These were formally approved and signed by RW.
3. Matters arising from the last meeting not otherwise on the Agenda
CH reported no further progress on footpath condition issues (AOB item 13 last minutes).
RW stated that any comments on proposed council ward boundary changes had to be in by 12 January 2015. He had examined all the comments sent in by interested parties. The majority were opposed to at least part of the proposals. The Mile End Lib Dems have suggested splitting Braiswick off from Mile End. NBP would remain with Mile End and Braiswick joined with Lexden, to which it has historic ties, for the purposes of CBC ward boundaries.
4. Treasurer’s Report.
CH reported that the balances are:
Current Account (referred to as Treasurers A/C): £375.11
Deposit Account (referred to as Business Banking 30 day A/C): £1771.28
The Current Account is down by £21.73 relating to AGM expenses. Current Membership is 71.
5. Secretary's Report
CL reported little activity on BRASEC account apart from Martin Goss updates:-.
Park & Ride due to open 13 April 2015.
NAR opening delayed due to power problems. No new date set yet.
Bakers Lane Bridge latest date due to open 13th March 2015
Parking Scheme Changes to MIle End Road & Turner Road.
6. Proposed new Braiswick School
RW has meeting with Andrew Smith (Executive Head Learning Pathways Trust) at Lyons Hall School Braintree on 10 March to look at how that school is managed and to discuss Fernlea Resident issues.
CL reported on the Judicial Review action taken in the High Court. The outcome was unsatisfactory but not unexpected from Fernlea point of view but the fight goes on to secure best possible outcomes on traffic, parking and potential issues relating to construction of the proposed exit from school onto Fernlea.
7. Bakers Lane / Spring Lane
JH said that she had had informal discussion with man in charge of the works on site who had said that the bridge works would not complete until end of March 2015 at the earliest despite any information to the contrary.
8. Myland & Braiswick Neighbourhood Plan
CL said that the draft plan should be available shortly for public consultation.
9. Meeting with CBC 'Zone 3 Team'.
RW had had a meeting with the CBC ‘Zone 3 Team’. It had been a useful meeting and he had already circulated a note of the meeting to the other committee members. JB had put information re the team on the BRA web-site but reiterated the point he had made in his email response to RW’s note of the meeting that it was surprising that so little had been known previously about the team and their work. RW said that Andrew Williams (Team Manager) had agreed that it might be possible for a team member to attend the next BRA AGM.
10. Crime and Security
Following his email to Angie Pearson (Crime Prevention Adviser) RW had received the Neighbourhood Watch crime report for 2 – 8 March 2015 which he had circulated earlier that day to committee members. He understood that he would now receive them regularly. JB said that he had already placed the general information relating to reporting incidents to the police on the BRA web-site. It was agreed to place other information on the web-site as and when issues affecting Braiswick or of general interest were raised in the crime reports.
11. Website
Nothing to report
12. Membership & Communications
As previously noted under Treasurer’s report – membership is up slightly.
13. Any Other Business
Tuesday 10 November 2015 was agreed as a preliminary date for the next AGM and CL to check availability at Colchester Golf Club.
14. Date of Next Meeting
Meeting ended at 21.00.
Date of next meeting 8.00pm 11th May 2015
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